Graduate Academic Integrity Policy Procedures

5.0 Departmental Procedures for Handling Suspected Violation(s) of Academic Integrity Occurring Within or Outside a Course

5.1. Suspected Violation(s) of Academic Integrity Occurring Within a Course.

5.1.1. A course instructor who suspects a student of academic dishonesty has the obligation to deal with the situation directly and quickly. The instructor will meet with the student immediately to discuss the perceived violation and to determine what, if any, extenuating circumstances exist.

5.1.2. If the issue is unresolved via meetings, then the instructor will prepare a written letter to the student that details the charge and the sanction or conditions to the student.

5.1.3. The letter generated by the instructor will be hand-delivered or sent by certified mail (electronic messages are not acceptable for this purpose) to the student within 10 business days after meeting with the student.

5.1.3.1. Copies of the letter will be sent to the program director of the department in which the course is being offered. If there is no program director, copies of the letter will be sent to the chair of the department in which the course is being offered.

5.1.3.2. A copy will be sent to the program director (if there is one) and the chair of the department in which the student is seeking a degree, if different from the department in which the course is offered.

5.1.4. The letter will state clearly the following:

5.1.4.1. The nature of the offense.

5.1.4.2. The date of the offense or the date it was discovered.

5.1.4.3. Evidence to support the offense.

5.1.5. The sanctions or conditions imposed by the instructor depend upon the instructor's perception of the severity of the offense.

5.1.5.1. Sanctions or conditions may include, but are not limited to: failing an assignment, requiring a substitute assignment, repeating the assignment under supervised conditions, receiving a reduced grade in the course, or other remedies felt to be appropriate by the faculty member.

5.1.5.2. Infractions judged to be more egregious might lead to more severe sanctions, such as: failure of the course, recording of the XF notation on the student's transcript, or recommendation for dismissal from the University.

5.1.6. A recommendation to the program director of the student's department for dismissal may be initiated by the instructor teaching the course in question. If the recommendation is supported by the program director, the program director sends the recommendation to the chair of the student's department. If there is no program director, the instructor sends the recommendation directly to the chair of the student's department. It is the chair of the student's department who recommends dismissal of a student to the Council on Graduate Education (CGE) (See Section 7.0). After CGE completes the procedures indicated in Section 7.0, CGE then forwards its recommendation to the dean of the school in which the student resides.

5.1.7. Students are responsible for their own academic integrity as well as helping maintain academic integrity in the community.

5.1.7.1. A student who knows of another student's violation of academic integrity is responsible for reporting the alleged infraction, in writing to the instructor or other appropriate faculty member within 10 business days of discovering the offense.

5.1.7.2. Students who cite another student for a breach of academic integrity policy may not do so anonymously (i.e., citations of academic dishonesty must contain the name of the person making the citation).

5.1.7.3. The identity of the citing student will be held in confidence through the initial phases of the academic integrity process, but may become public if the process moves to the appeal stage.

5.1.7.4. In all cases, students citing another person for breaches of academic integrity policy will be protected against retribution or harassment by the accused party.

5.1.8. If a student reports another student for breaching the academic integrity policy, the reporting student needs to provide a written report of the violation, specifying:

5.1.8.1. The nature of the offense.

5.1.8.2. The date it occurred or was discovered.

5.1.8.3. Any evidence to support the violation.

5.1.9. Upon receipt of the written report, the instructor will evaluate the merits of the complaint by interviewing both the complainant and the student who is being accused. If the instructor deems the allegation to be substantiated, the instructor will proceed as described in this section in terms of preparing a formal letter detailing the violation. and proposed consequences or sanctions and copying the appropriate individuals.

5.1.10. The student who is accused of violating academic integrity has 10 business days, upon receipt of a written complaint by the instructor, to deliver a written response to the allegation to the instructor who issued the sanction or conditions.

5.1.11. The student's written response should indicate whether or not the student accepts the sanction or conditions proposed by the instructor. A lack of response by the student within 10 business days after receiving the letter will be deemed to be acceptance of the sanction or the proposed condition or remedy.

5.1.12. Copies of the accused student's written response to the allegation should be delivered by the graduate student to those individuals who were copied by the instructor who proposed the sanction or conditions.

5.1.13. If a student does not accept the sanction or condition proposed by the instructor, the student can make a written appeal to the instructor's program director. If there is no program director, the student can make a written appeal to the department chair, following the procedures starting with 5.1.17.

5.1.14. The student's appeal should state the reasons for the appeal.

5.1.15. The program director evaluates the student's appeal in terms of:

5.1.15.1. Whether treatment of the student by the instructor was arbitrary or capricious.

5.1.15.2. Whether the instructor followed departmental guidelines.

5.1.15.3. Whether the student had adequate advance notice and opportunity to respond.

5.1.16. The program director decides whether or not to support the student appeal.

5.1.16.1. The program director will respond in writing to the student and faculty member imposing the academic integrity sanction within 10 business days after receipt of the written appeal.

5.1.16.2. Copies of the program director's decision will be sent to others copied by the instructor in the original letter to the student as well as the program director (if there is one) and the chair of the student's department if that is different from the department in which the course is offered.

5.1.17. If the program director does not support the appeal, the student has the option of appealing to the chair of the department. If there is no program director, the student has the option of appealing directly to the chair of the department.

5.1.18. The student's appeal should state the reasons for the appeal.

5.1.19. The department chair evaluates the student's appeal in terms of:

5.1.19.1. Whether treatment of the student by the instructor was arbitrary or capricious.

5.1.19.2. Whether the instructor followed departmental guidelines.

5.1.19.3. Whether the student had adequate advance notice and opportunity to respond.

5.1.20. The department chair decides whether or not to support the student appeal.

5.1.20.1. The department chair will respond in writing to the student and faculty member imposing the academic integrity sanction within 10 business days after receipt of the written appeal.

5.1.20.2. Copies of the department chair's decision will be sent to others copied by the instructor in the original letter to the student as well as the program director (if there is one) and the chair of the student's department if that is different from the department in which the course is offered.

5.1.20.3. If the department chair does not support the appeal, the student has the option of appealing to the Council on Graduate Education (CGE) (see Post Department Graduate Student Appeal Procedures in 7.0 below).

5.1.21. If the instructor who is accusing a student of a violation of academic integrity within a course is the department chair, the graduate student's appeal should be made to the CGE. Refer to 7.0 below.

5.2 Suspected Violation(s) of Academic Integrity Occurring Outside a Course.

5.2.1.Procedures for addressing suspected violations of the academic integrity policy outside the context of a particular course are the same as those described above for suspected violations occurring within a course.

5.2.1.1. The exception is that the complainant (i.e., faculty member, staff member, or student) contacts the chair of the department in which the student resides.

5.2.1.1.1. Accusations of violations of academic integrity by externship or practicum supervisors are made to the university's instructor of record for the externship or practicum.

5.2.1.1.2. The university's instructor of record for the externship or practicum will attempt to resolve the matter.

5.2.1.1.3. If the matter cannot be resolved, the instructor contacts the chair.

5.2.1.2. At the discretion of the department chair, input related to the complaint is sought from the program director, graduate coordinator, advisor, other faculty, student, externship or practicum supervisors, or other complainant.

5.2.2. The department chair will meet with the accused student within 10 business days after receipt of the written complaint, share a copy of the written complaint (deleting the name of the fellow student as applicable), and ask the accused student to respond to the accusation.

5.2.3. If the matter is not resolved in this meeting, the student who is accused of violating academic integrity is asked to submit a written response to the accusation within 10 business days after said meeting with the department chair.

5.2.3.1. The response should be addressed to the department chair.

5.2.3.2. The response should include any information the student deems to be important to counter the allegation of a violation of academic integrity.

5.2.4. The department chair, after reviewing all presented information, makes a decision regarding the merits of the accusation.

5.2.4.1. That decision will be communicated in writing to the student within 10 business days, after receiving written materials from the accused student.

5.2.4.2. The severity of the sanction will depend upon the chair's perception of the severity of the offense, and could include a recommendation for dismissal from the program and/or from the University.

5.2.5. The student has the option of appealing the department chair's decision to the CGE.