4.04 Outside and Intra-Institutional Employment

Last Revised: 10 Oct 2019

Refer Questions to: Executive Director, Human Resources

Scope

This policy applies to regular and extended temporary staff in all offices and divisions of Gallaudet University and the Clerc Center, unless specifically covered by collective bargaining agreements made between Gallaudet University and certified bargaining agents.

Policy

All individuals accepting employment at the University should recognize that their commitment is to the University and to the department that offered them employment.

Employees regularly assigned full-time to a specific department may not engage in any other employment in another department of the institution during their regular working hours without the prior consent of their supervisor and the unit administrator and Human Resources. In the event an employee obtains prior approval of paid intra-institutional employment during normal working hours at Gallaudet, the employee will comply with all instructions by Human Resources, their supervisor, and the unit administrator regarding work duties.

On occasion employees may be loaned to another department during the work day, or an assignment in another department during regular working hours may be considered part of an employee’s appointment. The employee continues to receive his/her regular earnings (either salary or hourly rate) from the home department. Reimbursement to the home department for the employee’s time may be arranged.

Employees may work in another department after regular working hours as long as that employment does not interfere with the performance expectations of the home department and as long as the employee has obtained prior approval from their supervisor, the unit administrator, and Human Resources. Non-exempt employees must be paid overtime for all hours worked over 40 hours per week (the hours worked in each position count toward the 40 hours per week). Human Resources will calculate the overtime rate to be applied in such a circumstance.

Employees are not encouraged to seek additional employment outside the institution; but if they are employed elsewhere, this employment must not in any way interfere with their work schedule, duties or commitments at Gallaudet, nor should it create a conflict of interest (under Gallaudet policies or otherwise). Gallaudet employees are not subject to Federal dual employment restrictions; however, retirement service credit is not doubled. In no instance is an employee permitted to perform work for another employer using Gallaudet facilities or equipment. Also, under no circumstances is an employee authorized to perform work for another employer during his/her normal working hours at Gallaudet. To that end, an employee is prohibited from using leave under a Gallaudet policy to perform work for another employer unless the employee obtains advanced approval from the supervisor, which may be denied in the supervisor’s sole discretion. Such approval should be sought in rare circumstances.

Employees who are determined to be engaging in outside employment in violation of this policy or otherwise in conflict with its employment at Gallaudet may be terminated.

Approved by: Gallaudet University Administration