The Department of Public Safety is responsible for controlling access to all campus facilities. Gallaudet University personnel are issued keys or access cards to buildings and/or areas as appropriate so that they may carry out their assigned duties. Keys or access cards are issued based on a work-related need to enter an area. Employees who are issued keys or access cards are held fully responsible for them. Employees who lose a key or access card are charged for the replacement. Appropriate disciplinary action may be taken if an employee: (1) loses a key or access card or fails to report the loss of a stolen key or access card; (2) possesses an unauthorized key or access card; (3) intentionally opens an area for, or gives or loans a key or access card to, persons who have no authorization to enter an area. Duplication or attempted duplication of Gallaudet keys or access cards is strictly forbidden and results in disciplinary action, up to and including termination of employment and/or prosecution.
Keys or access cards are classified as one of the following:
- Great Grand Master Key or Access Card: The top key or card in the master pyramid which opens all doors of the University.
- Grand Master Key or Access Card: Any key or card which opens all doors of a specific division of the University.
- Master Key or Access Card: Any key or card which opens any major unit of responsibility, including a building, department, or common area of functional responsibility.
- Day Key or Access Card: Any key or card below the master level that opens any room or office or group of rooms or offices.
Any lock which does not respond to any of the above-mentioned keys or cards is considered a restricted keyway.
The issuance of any great grand master, grand master, or master key or card requires the approval of the Vice President for Administration and Finance or the President. Requests for day keys or cards or lock changes are approved by the unit administrator.
The Department of Public Safety must authorize any lock that is restricted from the master key or card system. A duplicate key or card, combination, or other access vehicle must be provided to the Department of Public Safety.