Administration and Finance
 
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Administration and Operations Manual

4.18 Holidays/Floating Day

Last Revised: 12 May 2011
Refer Questions To: Director, Human Resources

Scope

This policy applies to regular and extended temporary staff in all offices and divisions of Gallaudet University, unless specifically covered by collective bargaining agreements made between Gallaudet University and certified bargaining agents.

Policy

Eligible staff employees receive their regular pay for the number of hours normally scheduled to be worked on official, University-observed holidays. The 13 University-observed holidays and the dates they are normally observed are:

  • Winter Break - December 25 through December 31 excluding regular days off.
  • New Years Day - January 1.
  • Martin Luther King Jr. Day - Third Monday in January.
  • Memorial Day - Last Monday in May.
  • Independence Day - July 4.
  • Labor Day - First Monday in September.
  • Thanksgiving Day - Fourth Thursday in November.
  • Next Working Day after Thanksgiving Day.
  • Inauguration Day - January 20 every four years.

In addition, regular and extended temporary employees are entitled to one "Floating Day" per fiscal (leave) year, which is any day following completion of the probationary period that is suitable for the supervisor and the employee.

Part-time employees are compensated for a holiday or floating day according to the number of hours they are normally scheduled to work.

Approved by: Gallaudet University Board of Trustees

Procedures

  1. If a holiday occurs while an employee is on accrued leave (i.e. sick or annual), the holiday is not charged against leave hours. No extra days are added while on other types of paid leave. Employees on leave-without pay status are not eligible for holiday pay.
  2. If a full-time employee works a non-standard work-week and the holiday falls on his/her regularly-scheduled day off, the employee receives an additional eight hours of pay at straight time or is given another day off, usually during the same or following pay period. Part-time employees are given additional pay or time off based on the number of hours they are normally scheduled to work.
  3. Should a regular or extended temporary non-exempt staff employee be required to work on a University approved holiday, he/she is paid double time for all hours worked in lieu of receiving holiday pay for those hours.
  4. With the supervisor's approval, an employee may voluntarily elect to work on a holiday at his/her regular rate and receive equal time off at another time, usually during the same or following pay period, as long as the hours worked in that week do not exceed 40.
  5. If a holiday falls on a Saturday, it is normally observed the preceding Friday. If a holiday falls on a Sunday, it is normally observed the following Monday.
  6. If an employee does not use his/her floating day within the fiscal (leave) year, it is forfeited.
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