Secretarial Levels

All secretarial positions at the University require a high school diploma or GED. Individual positions may require skills and experience in addition to the minimum requirements described below. Typing tests are given only when speed and accuracy are critical components of a particular job. Typing tests are administered by the Human Resources Services Office.

Title/level

Basic Qualifications

Clerk
(level 2)

Training or experience in clerical functions and office procedures. Good organizational and interpersonal skills

Secretary
(level 3)

Minimum two years secretarial experience. (Combination of formal, related training equal to two years may be considered.) Demonstrated knowledge of office practices and procedures. Working knowledge of computer software programs (e.g., MS Word, Excel), file maintenance, and database management. Good organizational and interpersonal skills.

Administrative
Secretary
(level 5)

Minimum four years secretarial experience. (Combination of formal, related training equal to four years may be considered.) Thorough knowledge of office practices and procedures. Good writing, editing, and proofreading skills. Experience with computer software programs (e.g., MS Word, Excel) file maintenance, and database management. Excellent organizational and interpersonal skills. Demonstrated ability to handle complex as well as routine tasks.

Executive Secretary
(level 6)

Minimum six years secretarial experience. (Combination of formal, related training equal to six years may be considered.) At least two years administrative secretarial experience required. Thorough knowledge of office practices and procedures. Good writing, editing, and proof reading skills. Experience with computer software programs (e.g., MS Word, Excel) file maintenance, and database management. Excellent organizational and interpersonal skills. Demonstrated ability to handle complex as well as routine tasks.

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