E-Reserves Instructions

Electronic reserves are required readings (journal articles and book chapters) that you link to your Blackboard course page for the convenience of your students.

The Library can

  • Create links to electronic books and articles that are available in the Library catalog and databases
  • Seek permission to copy and post other readings
  • Pay for permission as needed
  • Scan and post readings to the Blackboard Content System once all conditions are met

Readings must

  • Be required for the entire class (not optional)
  • Be published or accepted for publication
  • Be protected by copyright held by someone other than the instructor (instructors may independently post readings for which they own the copyright)
  • Conform to copyright law or have the potential for copyright compliance through royalty payments


  • Ask the Technology Help Desk to give Course Builder status to "library.reserves" so Library staff can troubleshoot any problems. No items will be posted until library.reserves has this status.
  • Send your syllabus in electronic format to library.reserves@gallaudet.edu. The syllabus must include:
    1. Your name
    2. Course department, number, and section(s)
    3. Semester (for example, "Spring 2013")
    4. Complete citations
      1. Journal articles: author(s), article title, journal title, volume, issue, date, page numbers
      2. Book chapters: book author or editor, chapter author if different from book author, chapter title, book title, publisher, date, chapter page numbers

        We cannot process incomplete information.

A librarian will tell you
  • which readings must be linked from the Library catalog or database to your course page, and which links to use
  • which items must be posted to your Blackboard course page. The Library may already have scanned copies of these items. If not, you will be asked to provide PDFs or photocopies which we will scan
  • any readings that cannot be copied and posted

Time frame

  • The librarian will tell you about availability and let you know what copies are needed within one week of receiving your syllabus
  • The Library will post scanned readings to the Blackboard Content System within two weeks of receiving photocopies from you

PDFs and photocopies of each item must be

  1. accompanied by copyright notice:
    • title page and copyright information page (books) - or - 
    • whichever cover or contents page shows the ISSN (journals)
  2. 8-1/2 x 11(either single- or double-sided)
  3. clear and legible
  4. complete (partial chapters or articles will not be accepted)

Copyright compliance requirements

  • Courses must be password protected
  • Only students enrolled in a course may have access to its course page
  • Copyright permissions are granted for one semester only. Readings posted to the Blackboard Content System are removed at the end of each semester. To post the same readings in a future semester, you must request them again.
  • You may not keep readings after the end of a semester to post again as course reserves. Only the Library may post readings.
  • Materials for which the copyright holder denies permission for a copy cannot be used and will be removed from the Blackboard Content System.
  • Documents must include the copyright notice as described in item #1 of the PDFS and Photocopies section.
    Note: The Library has the final decision on copyright compliance issues.


    * * * * * * * * * *

    Prepared by Laura Jacobi
    Coordinator, Reference and Instruction
    Revised January, 2013
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