Refworks Basics

RefWorks lets you:

  • import records from ALADIN databases (examples: ALADIN Catalog, ProQuest Research Library, PsycINFO) into your personal database
  • type in your own records
  • format citations into the style you select (APA, MLA, etc.) for footnotes, bibliographies, and reference lists
  • create folders to organize your citations
  • insert formatted references into MS Word documents (Write-N-Cite)
  • share your references with other people


  • is free for Gallaudet students, faculty, and staff members
  • is accessible from any location via the Internet
  • provides lots of online help (Quick-Start Guide, self-paced tutorials, etc.)

Getting into RefWorks:

From Library's home page (, click on RefWorks in the "Research Help" box in the middle column.  If you are off-campus, you will have to login to ALADIN
  • first time users: Sign up for an individual account
  • if you already have an account, just log in
  • If you are prompted for the Group Code, please contact or go to our Contact Information page to get in touch with us, and we'll give you that information.

Create folder(s) for your project(s):

NOTE: You can create as many folders as you want.
  • use the Folders tab in RefWorks
  • Create New Folder
  • name your folder and click OK

Importing information into RefWorks:

You can import information (citations, abstracts, etc.) from any of Gallaudet's databases (including the ALADIN catalog) as well as other products such as Google Scholar and PubMed.
  • See the guide for the source you want to use

Creating bibliographies:

  • using RefWorks directly
    1. use the Bibliography tab
    2. select the Output Style of your bibliography (APA, MLA, Chicago, etc.)
    3. choose Format a Bibliography from a List of References
    4. pick a File Type to Create (HTML, MS Word, Rich Text, etc.)
    5. choose the References to Include, probably a specific folder
    6. click Create Bibliography


  • use the utility program called Write-N-Cite (see separate section below)

Sharing folders:

  • to review students' proposed bibliography
  • to get feedback from your instructor or from others with the same or similar projects
  • to share lists of favorite readings
  • use the Folders tab
  • select Share Folders
  • choose your options from the many options including:
    1. e-mailing URL for folder
    2. allowing printing, etc. by users
    3. allow comments from users
    4. check usage statistics for your folder(s)


  • a utility program that works with Microsoft Word to add citations and create a bibliography in your document
  • must be downloaded and installed on each computer (must have Admin privileges for campus computers)
  • create a Word document
  • open Write-N-Cite and select the folder you want to use for this document
  • type your paper up to the point where you want to add an in-line citation
  • find the desired reference and click Cite at the beginning of that line
  • edit the citation as needed
  • when finished with paper, save the Word document
  • click on the Bibliography link
  • select your Output Style and click Create Bibliography
  • Write-N-Cite will create a new Word document with "Final-" appended to the beginning of your document name


  • Many more features - experiment with it !!!
  • Contact the Library with questions:
    1. IM: GallyLibraryIS
    2. E-mail:
    3. Individual librarians for an appointment

* * * * * * * * * *

Prepared by Jane Rutherford
Reference and Instruction Librarian
April, 2008
Modified: October, 2008
About Gallaudet
2014 Presidential Search
Campus Photos
Clerc Center
Contact Us
Employment Opportunities
Fast Facts
Make an Online Gift
Maps & Directions
University Communications
Visitors Center
English Language Institute
Financial Aid
Graduate Admissions
Graduate Orientation
International Admissions
Professional Studies
Test Center
Undergraduate Admissions
Academics & Research
Archives/Deaf Collections
Career Center
Catalog & Course Info
General Studies
Graduate Programs
Honors Program
Professional Studies
Registrar's Office
Research Support and International Affairs
Undergraduate Majors
Campus Life
Bison Shop (bookstore)
Campus Activities
Food Services
Public Safety
Residence Life and Housing
Washington, D.C.
Tools & Resources
Campus Directory
Daily Digest
Help Desk
Gallaudet Alert-subscribe
GU Press
Kellogg Conference Hotel
Maps & Directions
People @ Gallaudet
Shuttle Bus
Gallaudet University | 800 Florida Avenue NE, Washington, DC 20002
Copyright © 2014 Gallaudet University