Travel Reservation Documentation and New Form

Faculty Development Grant
Travel Reservation and Documentation Guidelines

The following guidelines detail the procedure to be used by Faculty Development Grant applicants in making their travel arrangements and in submitting the appropriate documentation to the Finance Office regarding their travel. 

  1. If the applicant wishes to make an air or rail reservation prior to learning whether they have been awarded the grant, they should contact a Travel On agent and pay for the tickets using their personal credit card.  They cannot use the Rearden online reservation system, as all tickets purchased through Rearden must be paid for by Gallaudet.  If the applicant receives the grant, their department will receive the funds when travel is completed.  The Faculty Development Grant Travel Advance/Reimbursement Form should have the pre-approval portion completed prior to travel and the balance of the form completed upon completion of travel.  A COPY of the travel form must be sent to the Finance Office, with appropriate documentation attached (see travel form), prior to travel.  The ORIGINAL of the form should be sent to the Finance Office, with all appropriate receipts and information (see travel form), for reimbursement to the traveler.  ALL AIR AND RAIL TICKETS MUST BE PURCHASED THROUGH TRAVEL ON FOR THE TRAVELER TO BE REIMBURSED.      OR
  2. The applicant may wish to wait until they have been awarded the grant, then they may make their air and/or rail reservations via Rearden (if domestic) or by contacting an agent at Travel On.  The traveler's department budget number should be used for the purchase. The same travel form documentation procedure as detailed in #1 should be followed. ALL AIR AND RAIL TICKETS MUST BE PURCHASED THROUGH TRAVEL ON OR REARDEN FOR THE TRAVELER TO BE REIMBURSED.
  • In either case, the traveler should ascertain from their department whether the department will cover any expenditures above the amount of the grant and indicate that information on the Travel Advance/Reimbursement Form where indicated. 


About Gallaudet
Campus Photos
Clerc Center
Communications and Public Relations
Contact Us
Employment Opportunities
Fast Facts
GU Press
Make an Online Gift
Maps & Directions
Mission & Goals
Visitors Center
English Language Institute
Financial Aid
Global Education and Scholar Services
Graduate Admissions
Graduate Orientation
International Admissions
Professional Studies
Test Center
Undergraduate Admissions
Academics & Research
Undergraduate Majors and Programs
Graduate Programs
Professional Studies
Career Center
Academic Catalog & Course Info
General Studies Program
Honors Program
International Student Services
Gallaudet Research Institute
Visual Language & Visual Learning
Campus Life
Bison Shop (bookstore)
Campus Activities
Food Services
Public Safety
Residence Life and Housing
Washington, D.C.
Tools & Resources
Daily Digest
Campus Directory
Subscribe to Gallaudet Alert
Help Desk
Maps & Directions
People @ Gallaudet
Shuttle Bus Services
Gallaudet University | 800 Florida Avenue NE, Washington, DC 20002
Copyright © 2014 Gallaudet University