Travel Reservation Documentation and New Form

Faculty Development Grant
Travel Reservation and Documentation Guidelines
  

The following guidelines detail the procedure to be used by Faculty Development Grant applicants in making their travel arrangements and in submitting the appropriate documentation to the Finance Office regarding their travel. 

  1. If the applicant wishes to make an air or rail reservation prior to learning whether they have been awarded the grant, they should contact a Travel On agent and pay for the tickets using their personal credit card.  They cannot use the Rearden online reservation system, as all tickets purchased through Rearden must be paid for by Gallaudet.  If the applicant receives the grant, their department will receive the funds when travel is completed.  The Faculty Development Grant Travel Advance/Reimbursement Form should have the pre-approval portion completed prior to travel and the balance of the form completed upon completion of travel.  A COPY of the travel form must be sent to the Finance Office, with appropriate documentation attached (see travel form), prior to travel.  The ORIGINAL of the form should be sent to the Finance Office, with all appropriate receipts and information (see travel form), for reimbursement to the traveler.  ALL AIR AND RAIL TICKETS MUST BE PURCHASED THROUGH TRAVEL ON FOR THE TRAVELER TO BE REIMBURSED.      OR
  2. The applicant may wish to wait until they have been awarded the grant, then they may make their air and/or rail reservations via Rearden (if domestic) or by contacting an agent at Travel On.  The traveler's department budget number should be used for the purchase. The same travel form documentation procedure as detailed in #1 should be followed. ALL AIR AND RAIL TICKETS MUST BE PURCHASED THROUGH TRAVEL ON OR REARDEN FOR THE TRAVELER TO BE REIMBURSED.
  • In either case, the traveler should ascertain from their department whether the department will cover any expenditures above the amount of the grant and indicate that information on the Travel Advance/Reimbursement Form where indicated. 

NEW FACULTY DEVELOPMENT GRANT - TRAVEL ADVANCE/REIMBURSEMENT FORM (updated 4/2013)

About Gallaudet
2014 Presidential Search
Administration
Campus Photos
Clerc Center
Contact Us
Employment Opportunities
Fast Facts
Make an Online Gift
Maps & Directions
Media Inquiries
Museum
University Communications
Visitors Center
Admissions
English Language Institute
Financial Aid
Graduate Admissions
Graduate Orientation
International Admissions
Professional Studies
Test Center
Undergraduate Admissions
Academics & Research
Archives/Deaf Collections
Career Center
Catalog & Course Info
General Studies
Graduate Programs
Honors Program
Library
Office of Academic Quality
Professional Studies
Registrar's Office
Research Support and International Affairs
Undergraduate Majors
VL2
Campus Life
Athletics
Bison Shop (bookstore)
Campus Activities
Commencement
Food Services
Intramurals
Public Safety
Residence Life and Housing
Washington, D.C.
Tools & Resources
Bison
Campus Directory
Daily Digest
Help Desk
Gallaudet Alert-subscribe
GU Press
Kellogg Conference Hotel
Maps & Directions
my.Gallaudet
People @ Gallaudet
Shuttle Bus
Gallaudet University | 800 Florida Avenue NE, Washington, DC 20002
Copyright © 2014 Gallaudet University
FacebookTwitterYouTube