The Contracts and Purchasing Department under the division of Administration and Finance is responsible for providing and directing University faculty and staff to sources capable of providing a continuous supply of goods and services necessary to fulfill their responsibilities in support of the mission of the University. Therefore, the Contracts and Purchasing Department works closely with our vendors to ensure that the quality of goods and service they provide are acceptable and at a fair price. Thus, Contracts and Purchasing aims for quality customer service, earning the maximum value of every dollar spent, facilitate healthy business relations and to ensure that Gallaudet University abides by all the policies, laws and regulations set forth by Gallaudet University, the District of Columbia and the United States.

For companies interested in being added to our vendors list, please complete this form and return it here.

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To the Gallaudet Campus Community:

In preparation for the fiscal year-end (FY2014), please be aware of the following dates in reference to purchase orders:

Furniture Items:

ALL Purchase Requisitions for furniture items should be submitted no later than August 6, 2014.   If the merchandise is out of stock or the vendor is unable to provide the goods by September 30, 2014 then the order will not be processed using Fiscal Year 2014 budget funds. Please contact Patricia.Hopkins@gallaudet.edu  as soon as possible to expedite the planning and requisition process.

Endowments and donations:

Purchase Requisitions must be submitted by August 31, 2014. Invoices must be submitted to the Finance Office by September 30, 2014.

Operation Departments:

Purchase Requisitions must be submitted by September 5, 2014. All invoices for goods and services delivered by September 30, 2014 must be approved and submitted to the Finance Office as soon as possible.

Closing Purchasing Orders

Please review your department's purchase orders. If the final invoice has been paid and there are funds remaining, please notify Purchasing@Gallaudet.edu  to de-obligate the funds to close the purchase order.

Purchase Orders will be closed on the following schedule:

  • Less than $100 remaining will be closed August 29, 2014
  • Less than $500 remaining will be closed September 12, 2014
  • Less than $3,000 remaining will be closed on September 19, 2014 

Year 2014 purchase orders with a remaining balance as of October 10, 2014 will be reviewed for closure and invoices may instead be charged to the department's Fiscal Year 2015 budget.

Staples Advantage Orders:

The last day to order from Staples Advantage for purchases to be charged to Fiscal Year 2014 is September 22, 2014.

Contact our office should you have any additional questions.

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