Guideline for Scheduling Undergraduate Courses

(Effective Fall 2012)

It is becoming important that the university maximize the efficient use of all available instructional spaces as well as the need for better coordination among the deans, chairpersons and the Registrar's Office to minimize the courses conflicts and to meet the needs of traditional and non-traditional students.  Towards that end, the following policies and procedures have been formulated.

1. The standard meeting times for courses are defined as listed below:

M-W-F class DAYs M-W class DAYS T-R class DAYS
W-F class DAYS
M-F class DAYS
(1 hour) (1 ½ hours) 1 ½ hours)
8:00 -   8:50 8:00 - 9:20 8:00 -  9:20
9:00 -   9:50 8:30 -  9:50 *9:30 - 10:50 
*10:00 - 10:50 *11:00- 12:20 *11:00 - 12:20
*11:00 - 11:50 *12:30- 13:50 *14:00 - 15:20
12:00 -  12:50 15:00- 16:20 15:30 - 16:50
*13:00 -  13:50 
*14:00 -  14:50
15:00 - 15:50
16:00 -  16:50
(2 hours) (2 hours)
8:00 - 9:50 8:00 - 9:50
*10:00- 11:50 * 9:00 - 10:50
*14:00- 15:50

 (Asterisk shows peak hours.)

2. Changes in times/days of classes will be accepted up to TWO weeks prior to the beginning of the semester.   Exceptions will be made for class cancellations or additions due to increased enrollment. 

3. All departments and schools scheduling classes in general purpose classrooms must have no more than 60% of their sections offered during the peak hours respectively (as defined in #1 ). Courses that are offered at non-standard meeting times require permission from the dean of your school.

4. For every course scheduled in the block from 8-5 M-F during a high peak time one or more courses in the department must be scheduled in a low demand time for balance.

5. Priority for general purpose classroom space will first be given to those courses which satisfy the standard meeting times specified in #1.

6. The standard times for 3 hour seminar undergraduate courses are:

4 p.m. to  6:50 p.m.

5 p.m. to 7:50 p.m.

6 p.m. to 8:50 p.m.

7. Multiple special courses on same topics must be approved by the school deans of the departments offerings the special topics.

8. Department chairs are to check with other department chairs to avoid conflicts (meeting times and room preferences) among courses required for majors/programs.

9. In an effort to utilize classroom size with overloaded classes, all departments and schools need to indicate overload limit in order to remain in original classroom assignments.

10. Every effort will be made to schedule sections with the enrollment limits provided to the Office of the University Registrar if the schedule is in compliance with the "Guidelines for Scheduling Courses". If all sections cannot be scheduled according to enrollment limits and available classroom space, the room scheduler will contact those departments whose courses do not have a classroom and request that they reschedule the times of the applicable sections prior to publication of the Registration Schedule of Classes.

11. RE: change in meeting days/times after the publication of the schedule of classes:

After both of all departments and schools have been consulted in the schedule and the printed schedule of classes are being distributed, all departments and schools must check with the scheduler in the Registrar's office first about changing classes' days and times to see if there is any available in classrooms.

During the semester, if the instructor knows particular class date will be cancelled, please inform the room scheduler to free up that classroom for any special requests.

12. All departmental schedules will be reviewed by the appropriate Dean for conformity with the guidelines.  The Dean will consult with the Department Chairperson for adjustments and classroom conflict resolutions in the schedule.

The Registrar's Office recognizes that the success and uniform implementation of these Guidelines necessitates the active involvement of the Deans' Offices.

9/27/10

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