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The Office of Research Support and International Affairs (RSIA) offers a broad range of opportunities for members of the Gallaudet University community to apply their knowledge and learning on an international scale. A large part of our work is developing and coordinating exciting study abroad programs in countries such as Brazil, China, and Peru.
According to Gallaudet University's Administration and Operations Manual (Section 2.05 Travel), the University reimburses faculty, teachers, students, and staff for travel expenses incurred while on official University business as long as the travel and expenses are: (1) consistent with the institution's overall mission; (2) within budgetary limitations and approved by the Budget Unit Head; (3) cost effective; (4) reasonable; and (5) in compliance with the TRAVEL AND ENTERTAINMENT GUIDELINES as approved by the President and appended to this policy.
International travel* supports Gallaudet University's strategic goals related to increasing enrollment, expanding and diversifying funding partnerships, and making Gallaudet the epicenter of research, development, and outreach. The data that is collected from faculty and staff engaged in international travel that relates to these goals, or to professional development, when they fill out the International Travel Plan (required by the University in addition to the Travel Advance/Reimbursement Form for travel approval), is used to help Gallaudet build its international network of resources.
*Travel to a country on the U.S. Department of State's Travel Warning list or countries with which the United States does not have positive diplomatic relations is in general prohibited unless approved by the provost and the president.
a. Financial commitment toward travel should not be made until funding is confirmed in writing by the Dean/Vice President and both the Travel Advance/Reimbursement Form and International Travel Plan are signed by the Provost and the President.
b. Travel requests should be submitted early enough to qualify for the lowest airfare. International travel requests in particular should be submitted at least two months in advance in order to allow sufficient time for processing.
c. Faculty/staff are advised to register with the Department of State's Smart Traveler Enrollment Program (STEP) prior to their trip and to read the general international travel information at the U.S. Department of State's website.
a. Travel requests must be submitted through the Department Chair, Program Director (where applicable), or Unit Administrator. A completed Travel Advance/Reimbursement Form and International Travel Plan must be signed by the traveler and the Budget Unit Head to facilitate the timely processing of the travel request, if it is approved for funding.
b. The Dean/Vice President of the prospective traveler's unit will review travel requests as they are received.
c. Depending on resources available, the Dean will confirm in writing the decision to support or not support the travel request.
d. If the request is approved, deliver the signed International Travel Plan and Travel Advance/Reimbursement Form to the Office of the Associate Provost for Research and Dean of the Graduate School, Continuing Studies, and International Affairs, Fowler Hall, Rm. 210, where they will be documented, date stamped, and hand delivered to the Provost's Office.
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