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Last Revised: 16 May 2008
Refer Questions to: Director, Human Resources and Director, Department of Public Safety
This policy applies to faculty, teachers, staff, students, administrators, vendors, contractors, visitors, volunteers and other individuals who assert an association with Gallaudet University. The policy refers to all these persons as "members of the University community" or "community members."
This policy defines the University's Code of Conduct under the following headings:
1. INTRODUCTION AND PURPOSE
2. STANDARDS OF INTEGRITY AND QUALITY
Gallaudet University recognizes that it must earn and maintain a reputation for integrity that includes, but is not limited to, compliance with laws and regulations and its contractual obligations. Even the appearance of misconduct or impropriety can be very damaging to the University. The University must strive at all times to maintain the highest standards of quality and integrity.
Frequently, Gallaudet's business activities and the other conduct of its community members are not governed by specific laws or regulations. In these instances, rules of fairness, honesty, and respect for the rights of others will govern our conduct at all times.
In addition, each individual is required to conduct University business transactions with the utmost honesty, accuracy and fairness. Each situation needs to be examined in accordance with this standard. No unethical practice can be tolerated on the grounds that it is "customary" outside of Gallaudet or that it serves other worthy goals. Expediency should never compromise integrity.
3. CONFIDENTIALITY AND PRIVACY
Community members receive and generate on behalf of the University various types of confidential, proprietary and private information. It is imperative that each community member complies with all federal and state laws, agreements with third parties, and University policies and principles pertaining to the use, protection and disclosure of such information, and such policies apply even after the community member's relationship with Gallaudet ends.
Information on the University's "Principles of Privacy" or on specific privacy laws, such as the Family Educational Rights and Privacy Act (FERPA - student records); Health Insurance Portability and Accountability Act (HIPPA - personal health information); and the Privacy Act of 1974 (social security numbers) may be obtained from the Office of the Vice President, Administration and Finance, College Hall, Room 102, (202) 651-5075.
Additionally, any privacy rights in information stored on University computer systems are governed by University Policy 2.22, Use of Information Technology Resources, University Policy 3.06, Dissemination of Confidential Information, and University Technology Policy.
4. CONFLICT OF INTEREST/CONFLICT OF COMMITMENT
Community members who are Gallaudet faculty and staff owe their primary professional allegiance to the University and its mission to engage in the highest level of education, research and scholarship. Outside professional activities, private financial interests or receipt of benefits from third parties can cause an actual or perceived divergence between the University mission and an individual's private interests. In order to protect our primary mission, community members with other professional or financial interests shall disclose them in compliance with applicable conflict of interest/conflict of commitment policies, which are available on the following websites:
5. HUMAN RESOURCES
Gallaudet University is an institution dedicated to the pursuit of excellence and facilitation of an environment that fosters this goal. Central to that institutional commitment is the principle of treating each community member fairly and with respect. To encourage such behavior, the University prohibits discrimination and harassment and provides equal opportunities for all community members and applicants regardless of their race, color, religious creed, national origin, ancestry, sex, sexual orientation, veteran status, marital status, age, disability (including HIV and AIDS), and medical condition. Where actions are found to have occurred that violate this standard the University will take prompt action to cease the offending conduct, prevent its recurrence and discipline those responsible. Specific policies in support of this standard are found at these locations:
The University shall also comply with all laws and regulations governing the circumstances under which former United States military personnel may be employed or retained as consultants.
6. FINANCIAL REPORTING
All University accounts, financial reports, tax returns, expense reimbursements, time sheets and other documents, including those submitted to government agencies, must be accurate, clear and complete. All entries in University books and records, including departmental accounts and individual expense reports, must accurately reflect each transaction. See Management Rights and Responsibilities Policy and Budget Responsibility Policy.
7. COMPLIANCE WITH LAWS
Members of the University community must transact University business in accordance with applicable laws, regulations, and University policies and procedures. Management personnel are responsible for teaching and monitoring compliance. When question arise pertaining to interpretation or applicability of policy, contact the individual who has oversight of the policy. Unresolved questions and/or interpretation of laws and regulations should be referred to the Office of Vice President, Administration and Finance, College Hall, Room 102, (202) 651-5075. University-wide policy documents can be found at Administration and Operations Manual.
8. USE OF UNIVERSITY RESOURCES
University resources must be preserved for business purposes on behalf of Gallaudet University. They may not be used for personal gain, and may not be used for personal use except in a manner that is incidental, and reasonable in light of the employee's duties. University resources include, but are not limited to, the use of University systems, such as telephone systems, data communication and networking services, and the Gallaudet domain for electronic communication forums; and the use of University equipment, such as computers and peripherals, University vehicles and other equipment; and the use of procurement tools such as purchasing cards and petty cash; and the time and effort of other staff, students and others at Gallaudet.
9. REPORTING SUSPECTED VIOLATIONS
Note: This document is based on in part on the policies of several non-profit organizations.
Approved by: Gallaudet University Board of Trustees
Gallaudet University is a federally chartered private and premier university for the deaf and hard of hearing since 1864.
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