4.01 Staff Appointments

Last Revised: 2 Oct 2019

Refer Questions to: Executive Director, Human Resources

Scope

This policy applies to staff in all offices and divisions of Gallaudet University, unless specifically covered by collective bargaining agreements made between Gallaudet University and certified bargaining agents.

Policy

Staff appointments consider three main factors: (1) authorized status; (2) appointment schedule; and (3) length of work week. The benefits to which an employee is eligible depend primarily on the authorized status of the appointment. The appointment schedule and length of the work week influence many of the benefits accrual or award rates. Employees should refer to the specific benefits policy or plan document for eligibility and other information. The official benefits documents control in the event of any inconsistency with this policy.

1. Authorized Status
   1. Regular Status: Positions require an authorized position slot that is incorporated in the University’s staffing plan and operating budget. Positions supported by grants or other sources of income may be considered for regular status depending on funding levels and anticipated duration of the appointment. Regular status employees are eligible for a wide range of benefits.
   2. Temporary Status: Positions are clearly temporary in nature. They do not require an authorized position slot and are not incorporated in the University’s staffing plan; however, they must be approved and sufficient funds must be available. Employees on temporary status may be converted to permanent status with approval of the relevant Vice President and appropriate funding.
      1. Extended Temporary: Appointment is 240 days (or 8 months) to one year, renewable one time if necessary. Employees work more than 20 hours per week and are eligible for a limited number of benefits.
      2. Short-Term Temporary: Appointment is up to 120 days (or 4 months). Appointment may be renewed one time only for a maximum of 240 days. Employees work more than 20 hours per week and are generally ineligible for benefits except those required by law, and time worked is not counted in determining length of service.
   3. Call-in, Substitute, or Incidental: Employees are called in periodically as needed or work 20 or fewer hours per week in positions which supplement the full-time work force (e.g., weekend help) or support special programs (e.g., tutors). Employees are generally ineligible for benefits except those required by law, and time worked is not counted in determining length of service.
   4. Student Status: A student enrolled at Gallaudet working as an employee.
   5. Appointment schedules do not alter the at-will status of employees.
2. Appointment Schedules
   1. 12-Month Appointment: Employees are scheduled to work throughout the year.
   2. Less than 12-Month Appointment: Employees are scheduled to work fewer than 12 months per year. Additional days may be assigned as needed.
   3. Any other appointment not specifically defined by A or B.
3. Length of Work Week
   1. Full-Time: Employees regularly scheduled to work 40 hours per week.
   2. Part-Time: Employees regularly scheduled to work fewer than 40 hours per week.

Approved by: Gallaudet University Administration