Internal Groups
Internal groups are defined as academic departments, registered student organizations, and administrative units that hold meetings for their staff and members and may include specific events. There will be no charge for this type of meeting and all reservations will be handled through the Registrar's Office and Campus Activities.

External Groups
External groups are defined as any outside group not hosted by a University department or registered student organization. The outside organization will be expected to provide a certificate of liability insurance in the amount of one million dollars minimum for the duration of their event and a signed contract.

The University permits the use of facilities by incorporated, nonprofit organizations only. For the purpose of this policy, nonprofit organizations are defined to be exempt from the payment of Federal income tax under Section 501(c)(3) of the Internal Revenue Code. Exceptions to this requirement may be considered in situations where the interests of the University are specifically served. Outside organizations are not permitted to use facilities for the promotion of religious agenda, political movements or campaigns or for fundraising activities.

Insurance
At Gallaudet University we want to ensure that you and your guests are protected against any unexpected accidents/events that may occur during your time on campus. In order to guarantee that your guests are safe, we require all external groups to have general liability insurance for $1 million dollars for the duration of their event on campus.

Please contact us at conferences@gallaudet.edu if you have further questions or wish to secure your event at Gallaudet University.