Federal Work-Study Center
The information provided in this handbook is designed to acquaint you with program guidelines and to inform you, the Federal Work-Study (FWS) supervisors of their responsibilities, rights, and obligations under the Federal Work-Study Program.
The Federal Work-Study Program is a financial aid program which provides part-time employment for students both on the Gallaudet University campus and in the community. The program affords the University unusual opportunities to improve its service by utilizing the skills and talents of its student employees in areas which might not be fully developed.
As the supervisor of Federal Work-Study students, you are able to influence the student workers with your wealth of knowledge, education, job experiences and ethical behavior in the work place.
In the event, that FWS Funding is exhausted prior to the end of the Academic Year, the federal support will end and students/supervisors will be notified that FWS funds will no longer be available. Students may continue to work after FWS funds have been exhausted; however, their salary must be paid at 100% by the institutional department/office.
- FWS Handbook for Supervisors
The information provided in this handbook is designed to acquaint you with program guidelines and to inform you, the Federal Work-Study (FWS) student employee, about your responsibilities, rights, and obligations under the Federal Work-Study (FWS) Program.
As a student worker, you will join a large team of employees working to serve the needs of the campus community. It is hoped that your campus working experience will not only enable you to earn funds to pay school expenses, but will expose you to different work environments, develop your skills through practical work experiences, allow you to accept and understand responsibility, and develop good work habits.
FWS is a financial aid program which provides funding for part-time employment for students. The program affords the University unusual opportunities to improve its service by utilizing the skills and talents of its student employees in areas which might not be fully developed.
- FWS Handbook for Students
All students who received an award notification that included Federal Work-Study Program will receive an e-mail from the Financial Aid Office after add/drop period has ended. Students are instructed not to begin working prior to the official starting date of the FWS Program, which will be announced on the Daily Digest.
- Each FWS student will receive an e-mail notification.
- E-mail instructions will show where to find the hyperlink for the required FWS forms e.g. FWS Job Referral, FWS Contract, and blank job description form for the supervisors.
- Email instructions will have links to the required federal tax and state forms.
- Each FWS student must complete a Career Center Job Application.
- If hired, the hiring Supervisor must complete the Referral Form which includes the hourly rate, term of employment, attach a job description, and the FWS contract must be signed by the FWS student and Supervisor.
- Return to the Financial Aid Office with your packet BEFORE you begin working.
- Each student will be able to clock in and out of E-time after their names have been submitted to Payroll Office.
- Students who worked the previous academic year should check with the Payroll Office, located in College Hall Rm. 320, to make sure their names are activated in the E-time system.
- Student Employment Application
- FWS Contract and Referral Form
- FWS Job Description Form
- I-9 Employment Eligibility Verification (required for all new employees must have identification selected from the list on the back of the form).
- Federal Tax W-4
- D4-DC State Tax (on-campus and DC residents)
- MW507 Maryland State Tax Form (Maryland residents only)
- VA-4 Virginia State Tax Form (Virginia residents only)
University Policy Links
These policies apply to faculty, teachers, staff, and students in all offices and divisions of Gallaudet University are located in the Administration & Operations Manual.
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