Commencement Housing Frequently Asked Questions

Below are the frequently asked questions that the Office of Residence Life and Housing have received from inquiries pertaining to housing in University residence halls for the University's Commencement. We will be adding more questions whenever they become frequent.

When can I reserve rooms for commencement?

We are accepting requests on a first come, first serve basis from now until May 1, 2015.

Do you offer a group rate?

No, we do not offer any group rate.  The charges will be based on the number of people who registered as visitors.

Is there a limited number of commencement guests?

No, but each person must be assigned to a bed in each room/suite except children who are 2 years old or younger.

Can we stay with the graduating student in a suite?

If there are available beds in the suite, then this is possible.

Can I register my child(ren)?

Yes, you can. All families with children will be assigned to Carlin Hall, Clerc Hall and LLRH6 due to private bathrooms being available. There will be no charge for children under the age of twelve (12).

Will I get a suite with private bathroom?

Yes, all commencement guests will be assigned to Carlin Hall, Clerc Hall and LLRH6. If there's an overflow on requests, then assignments will be made in the residence hall(s) where only community bathrooms are available.

Will linens be provided?

Linens are included in the cost for the visit. Linens include pillow, pillowcase, two sheets, blanket and a towel. However, they will not be exchanged on a daily basis.

What amenities are included in the room?

There are suites with 2 to 4 twin-sized beds, desks, chairs, closets, dressers, night stands. We do not provide microwaves, refrigerators, hangers, hair dryers, irons or ironing boards. TVs are available for use in the lobby areas.

Can I choose a specific residence hall?

Guests will be assigned to specific residence hall(s) according to availability of the suites/rooms along with the needs of each group. 

Do you have special housing accommodations for guests with medical or disability needs?

Yes, we do.  Please be sure to let us know what type of needs you need on the Commencement Housing form. The accommodations include, but are not limited to, suites with bathtubs, wheelchair accessible rooms, showers with railings and being assigned to lower floors.

What payment methods do you accept?

We accept credit/debit cards (Visa, MasterCard, and Discover), money orders and cash (in person only). If you prefer to pay with money order or cash, payments must be received by Residence Life Office by May 1, 2015 or room assignments will not be given until payments are received.  Money orders can be mailed to us with the Commencement Housing form at Office of Residence Life and Housing, 800 Florida Avenue NE, Washington, DC 20002.

When will the charges be made on the credit/debit cards?

You will receive an email from our office with online payment information if you wish to pay online. In order to be guaranteed a room(s) in our residence halls, all Commencement Housing forms must include payments made in full. All charges made by debit/credit cards will be made immediately when payments are made online. 

Is there a cancellation fee?

Yes, if you choose to cancel your request for Commencement Housing any time after May 1, 2015, the cancellation fee is $25.00 per room/suite and it will be deducted from your form of payment. The remaining balance will be refunded to you at the address as indicated on the Commencement Housing form. No refunds for room reservations will be given for late arrivals or early departures.

When can I check in?

Graduating students:  You can check in after 10 a.m. on Monday, May 11, 2015.

Commencement guests:   You can check in after 10 a.m. on Wednesday, May 13, 2015.

No early arrivals will be granted.

How long can I stay?

Graduating students:  You can check in after 10 a.m. on Monday, May 11, and check out before noon on Saturday, May 16, 2015. Graduating students can receive free housing if they do not commute to Gallaudet for the Spring 2015 semester.

Commencement guests:  You can check in after 10am on Wednesday, May 13, and check out before noon on Saturday, May 16, 2015.

What if I lose my room key and/or Access card?

You can report the lost key/Access card to the residence hall office and a replacement will be given to you. The cost of replacement would be $50.00 for the lost key and $25.00 for the Access card. Payments for the replacement(s) must be made and paid upfront prior to getting a replacement(s).

Where can I get my meals on campus?

The MarketPlace in the Student Union Building will be open for breakfast and lunch.  The cafeteria is open for breakfast, lunch, and dinner. You can purchase your meals with cash or credit/debit cards. There are also a variety of local restaurants that are within walking distance.

Where can I get a parking pass?

Parking passes can be purchased at the Department of Public Safety office.  To inquire more about rates, they can be reached at dps.parking@gallaudet.edu.

Am I allowed to bring my dog(s)?

No, Gallaudet University does not allow any kind of pets inside the building unless it is a service dog. According to the handbook, visitors with service animals may bring their service animals on campus without formally registering the animals, but are responsible for ensuring that their service animals have up-to-date immunizations and vaccines in compliance with District of Columbia vaccination requirements at the time of their campus visits.

What am I NOT allowed to bring in the residence hall?

According to the University Handbook, underage drinking, drugs, electric heater or any other items that do not meet the required UV safety and weapons are not allowed.

Will I be able to access the Internet?

Yes. You will find the guidelines on how to get access to the Internet in your Visitor Housing folder upon check-in.

For more information on Gallaudet University's policies, you can browse this link:

http://www.gallaudet.edu/student_affairs/student_handbook/residence_hall_policies.html

Who do I contact if I have further questions?

Please feel free to contact us via email at Visitor.Housing@gallaudet.edu or via phone/VP at 202.250.2002. We are open on Mondays-Fridays from 9 a.m. to 5 p.m.

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