Do you have an apology to make? Have you been late in saying thank you to a gift or invitation? Have you been involved in some kind of misunderstanding that you want to clear up? Has your child misbehaved? Have you damaged someone else's property? Have you been unable to keep an appointment or promise? Have you been rude or insensitive?

Here are some tips on how to write your apology with dignity and sincerity.

Guidelines for writing apologies:

    • Write as soon as possible after the incident. Apologize, but do not go overboard by saying, "I am very, very, very sorry." Keep it simple and to the point. Summarize what you are apologizing for, and apologize only for the particular situation or problem. Be brief. Apologize cheerfully and sincerely. Do not express feelings of guilt.

    • Explain what you will do to correct the mistake or situation. Assure the person that this will not happen again.

    • Do not put blame on another person and do not blame problems on computer errors or carelessness.

    • Thank the person for bringing the problem to your attention if you were unaware of the situation.

  • Reread the letter to check your grammar, spelling and tone.

Helpful words you can use: Click on each word to get definitions and examples from WordNet 2.0 Vocabulary Helper.


Acknowledge Admit Amend Apologize
Compensate Excuse Explain Fail
Forgive Intend Misinterpret Misquote
Mistake Misunderstand Neglect Offend
Pardon Patience Rectify Regret
Reimburse Repair Repay Sorry
Understanding Violate Wrong


Missing an Appointment

To Mr. Happy Day,

I would like to apologize for missing our scheduled appointment last Wednesday, April 21, 2015. I also apologize for not calling in advance to cancel. I will call your office this week to reschedule a meeting with you.

Thank you for your understanding and patience.


Your Signature

Your typed name


Apology for Reply to Belated Invitation

Dear Mr. and Mrs. Benjamin Alott,

Thank you for the invitation to your party. However, please accept my apologies for this late reply.

I would very much like to attend your party and hope that you can accept my RSVP at this late date. Please let me know if I am too late in responding.

Again, thank you so much for the invitation.

Thank you,

Your Signature

Your typed name


Apology for Broken Object

Dear Ms. Green,

I would like to apologize for the damage my daughter caused to your window. Please send me the repair bill, so I can reimburse you. I assure you that this will not happen again. If there is anything else I can do for you, please let me know.


Your Signature

Your typed name, your neighbor


sourced by Janel Muyesseroglu

Updated April 15, 2015
 Tutorial & Instructional Programs

Gallaudet University, Washington, D.C.
Comments and questions- email us


About Gallaudet
Campus Photos
Clerc Center
Contact Us
Employment Opportunities
Fast Facts
Make an Online Gift
Maps & Directions
Media Inquiries
University Communications
Visitors Center
English Language Institute
Financial Aid
Graduate Admissions
Graduate Orientation
International Admissions
Professional Studies
Test Center
Undergraduate Admissions
Academics & Research
Archives/Deaf Collections
Career Center
Catalog & Course Info
General Studies
Graduate Programs
Honors Program
Office of Academic Quality
Professional Studies
Registrar's Office
Research Support and International Affairs
Undergraduate Majors
Campus Life
Bison Shop (bookstore)
Campus Activities
Food Services
Public Safety
Residence Life and Housing
Washington, D.C.
Tools & Resources
Campus Directory
Help Desk
Gallaudet Alert-subscribe
GU Press
Kellogg Conference Hotel
Maps & Directions
People @ Gallaudet
Shuttle Bus
Gallaudet University | 800 Florida Avenue NE, Washington, DC 20002
Copyright © 2016 Gallaudet University